To ensure the safety and security of your data, use the following steps:

1. Create an external backup of your data. Backing up your data regularly helps if your original files are ever lost, stolen, or corrupted.
2. Make sure to store your external backups away from your location.
3. Use cloud storage as an additional backup measure. This way, you'll always have access to your files from multiple locations.
4. When transferring files, encrypt the data to protect it from unauthorized access.
5. Use anti-virus software to protect your files from malicious attacks.
6. Be aware of privacy policies. When sharing documents, ensure you have all necessary permissions and release forms.