- Create an Out of Office Reply
- Log in to your email account
- Navigate to your Out-of-Office settings
- Choose the start and end date of your absence
- Create the text of your Out-of-Office message
- Save your settings
- Proactively Prepare for your Absence
- Inform colleagues about your upcoming absence
- Retrieve any necessary details or documents from external colleagues
- Familiarize all associates with your Out-of-Office plans
- Provide your colleagues with an alternative contact
- Share your plans with your supervisor or colleagues
- Remain Organized while you are Away
- Create folders for incoming emails
- Establish rules for incoming emails
- Set up an automatic reply template
- Delete unimportant emails
- Keep a record of emails that require a response
- Keep Contacts Informed
- Inform external contacts about your working absence
- Respond to excessive questions in a polite and professional manner
- Delegate any personal tasks to colleagues
- Provide colleagues with an update of your return date
- Let contacts know when you no longer need assistance
